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6 Google Drive Extensions Every Chrome User should know

Saturday, May 14, 2016



Google Drive has unlimited potential.
The feature that lets users upload documents, images, spreadsheets and more has millions of neat little ways to boost your everyday activity. It's also a useful online warehouse that holds all the things you don't have space for on your computer.
Want to know how to boost its capabilities even more? Download these six nifty Chrome extensions that offer unique and handy features.

1. Fogpad




If you need to keep your documents as private as possible (you know, like that secret novel you've been working on), check out Fogpad. The free extension secures docs with an encryption and lets you protect them with private passwords.

2. Save to Google Drive

As the name suggests, Save to Google Drive lets users save web content or browser screenshots directly to their Drive accounts. Once you see a link or image you like, you can simply right-click it, and the option "Save Image to Google Drive" will magically appear.

3. Save Text to Google Drive


Here's another one with a straightforward name. This extension allows you to save text from a webpage directly onto your Drive. You can also save page of google drive shared with me. You'll never be without it when you save its text to your Drive docs.

4. Shortcuts for Google

Here's an extension for the lazybones in all of us. If you want an easy way to navigate from Drive to one of Google's other services, such as Gmail or Calendar, or Google-owned sites such as YouTube and Picasa, install this shortcuts extension. A pop-up bar will show up next to your address bar, complete with icons that can take you where you want to go. No more cumbersome clicking back and forth between Drive and opening multiple tabs. Mashable

5. Pixlr Editor


Work some photo editing magic with Pixlr Editor. You can crop, sharpen, blur and add filters to images, among a plethora of other options.

6. Black Menu

This extension may very well improve your overall Google experience, let alone Drive. It's a pop-up that appears on the side of your browser. Click it and you can search through anything in the Google universe, without leaving your original browser. That way, you don't have to open up multiple tabs if you want to search for something on YouTube, Google Maps, Gmail and, most importantly, your Drive. Mashable.

Topics: Google drive extension, Google drive encryption and Google drive cloud storage

Google Drive for Work account: 5 simple ways to get organized


Get as much storage as you’ll need

In order to enjoy the google drive 30 gb free storage, you need a Google for Work account to login, when you get a message that says you need a Google for Work account to access the service, it means you’re trying to access a page that’s only available for users with Google for Work accounts (with unified storage space of 30GB for Apps customers)

With your Google Drive work account, you have 30GB of storage per user shared across Drive and Gmail means plenty of room for your data. If that's not enough, you can buy unrestricted storage plan for $10 per user per month. Accounts with fewer than 5 users get 1TB per user.

 There are two types of Google accounts:

  • The free consumer account which gives you access to Gmail and other Google services, such as Google Docs.
Some bonus features and services available to Google for Work users only. If you have a free consumer account, you can’t access these features and services.
  • The Google for Work account is an affordable cheap paid account that gives you access to a wide range of Google tools, services, and technologies. Within Google for Work, you can have a user account or an administrator account.
Google drive cost and Google drive capacity
If you have a Google for Work user account, signing in to your account takes you to one of your services, or to a page where you can see and access all your Google services.
If you have a Google for Work administrator account, signing in to your account takes you to one of your services, or to the Google Admin console.
Google Drive is like your closet — you stash all your stuff there, but it's not exactly organized.
The storage service lets users save files like documents, forms and photos. Depending on your storage space, you have a lot of room to play with, which makes it infinitely easy to create clutter.
However, there are dozens of little things you can do to clean up your virtual closet. From color-coding to using the "Starred" folder, here are five painless ways to organize your Google Drive.

1. See what's eating up your space.



You only have so much free space in Google Drive before that gratis 15 GB is used up. And before you shell out for extra space, try to find out your current google drive capacity and what are eating up the most space, the google drive file size limit because once you exhausted the google drive storage cost can get a bite pricy if you are on a budget.

See the pricing option

 Make sure you're actually using the available room wisely. Much like any device we own, our Drive can quickly fill up with forgotten files, photos or documents that we might not need anymore.
One easy way to do that is by clicking on the tiny "Manage" option at the bottom left-hand corner. It tells you how many gigabytes your Gmail, Drive and Google+ are taking up. From there, go to your Drive homepage — if you look on the right-hand side, there's a column titled "File size," which will show how large each file is.
If you have a Google Play-compatible device, use the free app Unclouded. It automatically tells you which files.

2. Color-code your files.

If you're all about visual presentation, color-coding folders is an easy way to organize your Drive. Right-click your folder of choice and select the option "Change Color." You can select one of 24 different options.

3. Add numbers to file names.

You can choose the order in which files show up, from alphabetical naming order to most recent files. If you know exactly what you want to go to, number your files from most important to least important. That way, the files you really want will always be on top.
Right-click the file of choice, and click on the "Rename" option. From there, go ahead and put them in number order.

4. Star different items.

Much like your Gmail, there's a "Starred" section of your Drive. Star whichever files you want by right-clicking and then selecting "Add star." Be judicious, though — the more you star different items, the less useful that option becomes.

5. Take advantage of Google Forms.

Have a bunch of to-do or shopping lists waiting for you in Google Docs? Use Google Forms instead. Laura Tucker of the Make Tech Easier blog writes a helpful tutorial on ignoring Forms' quiz and survey format to make a list that works for you.
Click on the red "Create" option on the Google Drive homepage, then select "Forms." Once the form is open, you'll be prompted to create question titles and a question type. Select "grid" for the type, and simply put a list item in the

Google Drive storage of free 2GB extra, adds Gmail encryption updates

Friday, May 13, 2016


Store any file

In honor of Safer Internet Day, an annual online, worldwide promotion of safe Internet practices (particularly with regard to children), Google is giving away more storage on Google Drive.
The additional storage adds up to 2GB, which may not sound like much, but is enough to back up pretty much all your essentials.

Although, Google Drive account starts you with 15 GB of free Google online storage (30GB for work and school accounts), so you can keep photos, stories, designs, drawings, recordings, videos – anything.. Your google drive gmail account gives you access to an extra 2Gb free storage space first login through this link https://www.google.com/docs/
The process you need to go through to get it is the point — a set of actions that reinforce your attention to attending to your online security settings. Via google drive encryption.

See your stuff anywhere

Your files in Drive can be reached from any smartphone, tablet, or computer. So wherever you go, your files follow.
However, to get that 2GB, you first must go through the Google Security Checkup. We did it and it only took a few minutes — a small price to pay for an extra 2GB.
In addition to the extra storage, Google is also enhancing Gmail by flagging emails from senders that make it into your inbox but haven’t been authenticated by TLS encryption (transport layer security). TLS encryption polices the security of email messages while they’re in transit, ensuring that your email remains private and isn’t exposed to third parties while en route.

And because not all email providers provide TLS encryption, Gmail will now display a broken lock icon on non-encrypted emails, as well as a question mark in place of the face logo (or custom icon) displayed next to a user’s email address. The change adds yet another layer of security to Gmail’s already robust security measures.

 Share files and folders

You can quickly invite others to view, download, and collaborate on all the files you want–no email attachment needed.
If you've never heard of Safer Internet Day, you can visit the movement's website for more background, or check out Twitter and search for the trending hashtag #SaferInternetDay.
Google offered a similar storage bump for last year's Safer Internet Day, but it should be noted that the storage does not include Google Apps for Education and Work accounts, and the offer only runs until Feb. 11.

Google Drive makes easy to Share and edit Google Docs

What’s Google Docs?

Create and edit web-based documents, spreadsheets, and presentations. Store documents online and access them from any computer.
Google Docs is an online service that allows you to work on documents, spreadsheets and presentations for free without worrying about losing your work if your computer crashes , with Google drive you can Store documents online and access them from any computer connected to t he internet. Google Docs also allow collaboration on project that involves two or more persons.
Google Docs built-in tools and features allow you to also type on the same document at the same time as someone in some other part of the world adding more text or image and store it away on google drive.

Track google document changes

When you have a document open on Google Docs, you can track the changes done on the document by every person editing the doc on Google Drive, how;
1.      Go to File and select “See revision history.” This will put your document into a different mode and pull up a sidebar on the right, listing the times that changes were made and who made them. That way you can see who made different edits to a document at what point of the process.
2.      The revision history allows you to see who made different changes and when they were made. Not only that, you can select one of these revisions on the right to change everything back to that version. If somebody comes in and sabotages all your hard work, you can fix it by easily selecting an older revision before they came in and messed it all up.

Google Docs makes suggestion and commenting easy

 Making comments isn’t anything new in text-editing software. Simply highlight a word, a sentence or a whole page, select Insert > Comment to put a speech-bubble-esque text box next to your selection. Anyone can reply to your comment, allowing for conversations to happen without needing to be online at the same time.
A unique feature to Google Docs documents is the ability to switch between work modes, specifically from Editing to Suggesting. In the top right of your window, there’s a silhouette of a pencil that may say “Editing” to the left of it. If you feather that menu down and select Suggesting, you will now be making suggestions rather than changes.
What that means is every change you make — whether replacing words, adding a space or changing font — will be shown as a comment that has to be approved by somebody before it goes through. This is a great tool for being transparent with edits and allowing people to clearly see what you want to change, add or remove. You can also leave comments on the suggestion to explain your reasoning.
Suggestions show what changes you want to make and must be approved before making the actual edit.

Google Doc makes brainstorm right

Brainstorming is a key element of doing a collaboration — you have to figure out exactly what you are going to do in your project. If you and the people you’re working with don’t have a chance to brainstorm in person, there’s a Google Docs add-on called MindMeister that allows you to easily creating mind maps out of a bulleted list.
Just start making a bulleted list, with the first one being the main idea and the following being branching ideas. If you want to have branches off your branches, hit Tab after you hit Enter to go deeper into a thought. When you’re done, highlight that list, then select Add-ons > MindMeister and click “Insert as Mind Map.” Now you have a nice image of a mind map in your document to help you figure out what you need to do.
The MindMeister add-on allows you to create mind maps using bulleted lists.

Google Drive-Google Docs Create a folder hierarchy

When a single doc isn’t enough for your project, you can share a whole folder and work within that, giving everyone access to multiple things. If you add anything in that shared folder, it will automatically allow access to anyone who is a part of that shared folder.
But maybe a single folder isn’t enough. Maybe you’re running a whole publication out of Google Drive. Just add more folders within that shared folder, give them labels like “Rough Drafts,” “Needs Edits” and “Finished,” or create different sections like “News,” “Features” and “Style Guides.” By taking advantage of using multiple folders, you can keep track of the progress of each item in your project and know exactly what needs to be done.
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Topics:
google drie, Google drive
 

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